Relativity is looking for an exceptional, well-rounded executive assistant to support our President, Relativity Digital Studios.

The ideal candidate will be social media savvy, in touch with pop culture/influencers and aware of current digital trends (music, news, celebrity, social media, etc.) and platforms. We’re seeking someone who has the ability to interact with staff at all levels in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism.
Key Responsibilities:

• Successful candidate will perform administrative and support activities for a busy office, including, but not limited to:
• Answering phones, rolling calls, and managing phone sheet for the Executive.
• Coordinating and managing Executive’s schedule, including organizing meetings, events, and conferences.
• Organizing travel, including booking airfare, car service, lodging and accommodations, etc.
• Maintaining accurate records of all incoming requests.
• Providing script coverage when requested
• Fielding calls from industry contacts and vendors.
• Developing business materials such as brand briefs, presentation decks, and POV documents.
• Prepping for meetings and reviewing documents.
• Reviewing, creating and managing travel and expense reports, and submitting to appropriate internal parties for payment.
• Maintaining Executive’s address books and schedules.
• Completing tasks and managing competing priorities by given deadlines.

Required Skills:

• Bachelor’s degree and a knowledge of Digital/New Media, Online Marketing, PR, or related field required.
• 2 + years of experience working in an office environment, preferably within an entertainment, digital or agency environment.
• Ideal candidate is organized, has a meticulous attention to detail, and experience reviewing and editing documents and keeping a calendar.
• Proficient in the use of current digital technology and devices.
• Demonstrated ability to operate with discretion and interact comfortably with high-profile executives and department guests.
• Excellent phone demeanor and interpersonal skills, with the ability to interact well with others, and work effectively either alone or in a team setting.
• Ability to take direction, pay attention to detail, and prioritize tasks and responsibilities.
• Must be able to work flexible hours and overtime, as required.