Executive Assistant
Relativity Media seeks a highly motivated and proactive full time Executive Assistant to support a high-level Business Executive. This position requires an ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
Key Responsibilities:
- Responsible for handling the daily administrative functions for the Executive, including answering his or her phone lines, office phone lines, answering inquiries and requests for information.
- Manage often-changing daily calendar for Executive; coordinate agendas and all arrangements for meetings including preparing documents and presentations.
- Assess and prioritize all issues that require the attention of the Executive.
- Responsible for completion of the Executive’s travel arrangements including flights, lodging, vehicles, business appointments, and special events, as well as the arrangements for other accompanying executives.
- Represents the Executive’s office with a wide range of high-profile contacts, including corporate officers, external executives and board members.
- Welcomes guests by greeting them, in-person or on the telephone; answering or directing inquiries.
- Open, sort, and distribute incoming correspondence, including physical mail, fax and emails
- File and retrieve corporate documents, records, and reports.
- Provide historical references by maintaining and utilizing filing and retrieval systems already in place.
- Maintains office confidence and protect operations by keeping information confidential.
- Completes projects tasked in a timely manner while also delegating appropriate work to supporting staff; following up on results.
- Contribute to team effort by accomplishing related results, as needed.
- Maintain composure under stressful conditions and handle complex problems with minimal supervision.
Required Skills/Qualifications:
- Bachelor’s degree required, with a background in business and finance preferred.
- 2-3 years of work-related experience supporting C-level Executives.
- Ability to effectively work with outside vendors, executives, as well as all levels of management and staff at Relativity Media.
- Must possess exceptional verbal, written and interpersonal communication skills, marked by a high level of professionalism, diplomacy, discretion, composure, and poise.
- Highest degree of organizational skill, with the ability to quickly absorb, retain and distill information regarding work responsibilities, projects, and industry contacts, and then prioritize work accordingly.
- Demonstrated experience and proven methodologies for understanding and anticipating Executive’s needs to optimize efficiency, organize work, and quickly course-correct, if challenges are presented.
- A self-motivated individual, who is solution-oriented, can work independently with a strong initiative, and seamlessly handle multiple tasks/special projects within specified deadlines.
- Comprehensive knowledge of day-to-day operations for a high level executive’s office.
- Ability to maintain confidentiality, work independently as well as with a team and exercise substantial discretion and judgment.
- Possess advanced proficiency in the use of Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat. Knowledge of InEntertainment preferred. Familiarity with troubleshooting issues with portable devices, such as phones and tablets, is a plus.
- This is a high-profile, high-volume desk. The successful candidate must be willing and able to work overtime, weekends and holidays, as needed.
Executive Assistant Relativity Media seeks a highly motivated and proactive full time Executive Assistant to support a high-level Business Executive. This position requires an ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Key Responsibilities: […]
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